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Minutes EBIS Directors Meeting 23 March 2021

- April 2nd 2021
  • Dear EBIS Member,

    The board of Directors met virtually to discuss EBIS’s finances, any issues post transition and a possible date for the final AGM which we hope will be face to face. The meeting minutes are available on the EBIS website under the Members page and Documents.

    Please Save the date. EBIS AGM 16th September 2021 possibly at the Hilton Hotel in Rotterdam. The AGM would also be a time to thank the Members, EBIS supporters and representatives for their support over the years.

    At the AGM a final decision will be made upon, where do we donate any remaining EBIS funds, after EBIS’s cessation as a company. The board of Directors are looking for an Inland Shipping / Barge charity or a Charity involved with the industry. It doesn’t have to be a Dutch charity but we would like it to be involved with the inland shipping world and there to be a purpose. i.e. part of a scholarship program or a piece of training equipment or lifesaving at sea. We have had two suggestions below, so far. If you have further suggestions please send them to the board of directors. So that we can vote on the ideas in September. Can I ask for suggestions no later than 1st August 2021.

    • Koninklijke Nederlandse Redding Maatschappij, KNRM, http://www.knrm.nl

    • Maritime Academy Harlingen, http:// www.maritiemeacademieharlingen.nl, for education of barge crew with 4 instruction/training vessels.

OCIMF Programme - Important Information

- January 6th 2021
  • As part of the transition of EBIS into SIRE, changes have been made to the way SIRE handles manifold dimensions in BPQ 4.7.6. The EBIS technical information allows for the collection of data relating to multiple connections at each manifold.

    In order to support this in SIRE, the BPQ’s manifold diagram question now has two additional questions per location:
    1. Number of liquid connections at this location
    2. Number of vapour connections at this location

    OCIMF Programme - Important Information

EBIS-OCIMF transition Message for barge operators

- December 6th 2020
  • Following the continued collaboration of the OCIMF-EBIS Transitionary Task Force, European Barge Operators can now complete the following two activities in the OCIMF SIRE Programme:
    1. Use the new automatic transfer of EBIS Technical Information (TI) to the SIRE equivalent, the Barge Particulars Questionnaire (BPQ)
    2. Start to fill in their barge crew matrix documents using the EBIS 9 crew template supplied and implemented in OCIMF

    These two new SIRE Programme features are available now to help European Barge Operators to prepare for the 1 January 2021 transition of the EBIS inspection regime to OCIMF.

    Transfer of EBIS Technical Information

    European Barge Operators can now automatically transfer their Technical Information (TI) directly from EBIS to SIRE without the need to export their data from EBIS and transfer manually to SIRE. This import facility can be found by selecting ‘Edit’ for Vessel Particulars on the SIRE Vessel details screen and ‘Import EBIS TI for this Barge – Download latest directly from EBIS’ on the displayed BPQ5 details screen. As all files are supplied once daily from EBIS, there could be a one-day lag for the latest TI information being available for transfer to SIRE.

    European Barge Operators can repeatedly import their barge TI files before the transition date. The last EBIS TI export will take place on 31 December 2020. This automatic import feature will continue to be available after the 1 January 2021 transition date to import the most up-to-date data as of 31 December 2020.

    EBIS 9 Crew Matrix data

    The Crew Matrix template as supplied by EBIS has been implemented and tested by the transitionary task force. As of today European Barge Operators can start to fill in their crew details on the SIRE website according to the supplied template.

    As per EBIS, crew members can be marked as on- and off-board to aid data management.

    OCIMF have provided web services APIs to facilitate communications with operator IT systems to automatically populate any updated crew matrix data from in-house systems. IT departments can reference https://docs.ocimf.org for integration details. The same web services are available for Programme Participants to retrieve the details of a barge’s current crew matrix.

    Registration

    OCIMF and EBIS would like to remind European Barge Operators to ensure that they have registered for access to SIRE (using the form at https://register.ocimf-sire.org) and that their fleet accurately represented.

    For more about these new features, please email the OCIMF Programmes helpdesk team at siresupport@ocimf.org.

    Regards,

    OCIMF

EBIS/ OCIMF Transition Webinar

- December 2nd 2020
  • Dear All

    In order to create a single barge inspection scheme within Europe, the European Barge Inspection Scheme (EBIS) is being transitioned into the Oil Companies International Marine Forum’s (OCIMF) Ship Inspection Report (SIRE) programme.

    With 1 month to go until the 1 January 2021 transition deadline the attached checklist aims to help make sure that members, submitting companies, programme recipients and inspectors are ready.

    In a Webinar last week the SIRE/EBIS Transition Taskforce provided an update on the transition and as well as practical guidance to Submitting Companies, Programme Recipients, Accredited Inspectors and Vessel Operators to ensure all requirements for the transition have been completed before the 1 January 2021 transition deadline. The webinar is available to watch here: OCIMF - Oil Companies International Marine Forum - SIRE/EBIS Transition Webinar.

EBIS / OCIMF Transition Webinar

- November 23th 2020
  • Dear EBIS member, Inspector or Barge Operator.

    In order to create a single barge inspection scheme within Europe, the European Barge Inspection Scheme (EBIS) is being transitioned into the Oil Companies International Marine Forum’s (OCIMF) Ship Inspection Report (SIRE) programme.

    Are you ready for the 01 January 2021 transition?

    Members of the SIRE/EBIS Transition Taskforce will provide an update on the transition and provide practical guidance to Programme Users and Accredited Inspectors to ensure all requirements for the transition have been completed before the 01 January 2021 transition deadline.

    All EBIS and SIRE Programmes Recipients, Submitting Companies, Accredited Inspectors and Vessel Operators are encouraged to join and will have the opportunity to raise any queries concerning the transition with speakers and panellists.

    To attend the Webinar on Thursday 26th November at 13:30 G.M.T , simply register here https://event.webinarjam.com/register/185/pyy7muqr

OCIMF-EBIS Transition: update

- November 19th 2020
  • The European Barge Inspection Scheme (EBIS) is being transitioned into the Oil Companies International Marine Forum’s (OCIMF) Ship Inspection Report (SIRE) programme. Work to ensure the smooth transition has been progressing at pace, with the full integration of EBIS into SIRE on track to be completed by the 1 January 2021 deadline.

    The vast majority of EBIS members are now engaged in the SIRE programme, with a small number currently completing the registration process. A significant proportion of EBIS accredited inspectors are already SIRE Cat 3 accredited, undergoing accreditation or engaged in a transition course, with almost all EBIS inspectors expected to be SIRE Cat 3 accredited by the new year.

    From a systems standpoint, integration of the EBIS9 (questionnaire and vessel technical information) has now been integrated into SIRE and will be available in English, Dutch, French and German languages. The EBIS crew matrix templates have also been successfully transferred into SIRE, and beta testing of the end-to-end IT process is currently underway, to be completed by the end of this month. Support for transitioning the IT systems is available to all members through the OCIMF-EBIS Transition Taskforce.

    As the coming weeks will be critical in finalising the integration process and ensuring the continued smooth transition is completed by 1 January 2021, the OCIMF-EBIS Transition Taskforce encourages all members, programme users, vessel owners and operators and inspectors to read the Frequently Asked Questions (FAQs) document which provides additional guidance. Further communication will be provided by the end of the month, including a Transition Checklist and a Webinar. The FAQs can be viewed following this link https://www.ocimf.org/media/170938/EBIS-Transition-FAQs-November-2020.pdf

    Should you have any queries, please contact Matthew Graham Matthew.Graham@ocimf.org and Robert Brook Robert.Brook@chevron.com.

EBIS - AGM and Extended General Meeting, 28th September 2020

- September 16th 2020
  • On behalf of the EBIS chairman and board of directors, we would like to invite you to attend a remote EBIS AGM and Extended General Meeting on the 28th September 2020. During the AGM, which is open to all EBIS member company representatives, we will discuss finances, appointment of a new Director and AOB. The Extended EGM will discuss EBIS / OCIMF Transition, training, websites and way forwards in detail and AOB. This will be open to the wider audience of stakeholders.



    At the AGM, EBIS members will be asked to hold a vote regarding the appointment of a new EBIS director. You may have heard that Pavel Tomanek, has stepped down from the board for personal reasons. If you, or a member of your organisation would like to fill the position of Administrator on the board of directors. Please send a brief email to The Chairman and board members . i.e. Bob Brook, Robert.Brook@chevron.com, Graeme Gardner graeme.gardner@exxonmobil.com, Maayke van Noort mjvannoort@dow.com, indicating your background and experience and why you would like to become a member of the board of directors.



    Details

    Location: online meeting via Microsoft Teams

    Date: Monday 28th September 2020

    Time: CEST

    • 10:00 to 12:00 AGM

    • 12:00 to 13:00 Lunchbreak

    • 13:00 to 17:00 Extended EGM



    All members and representatives have received an invitation link per e-mail.

OCIMF/EBIS Transition Update – Taskforce Formed

- August 24th 2020
  • As announced on 24 June 2020 key elements of the European Barge Inspection Scheme (EBIS) will transition to OCIMF’s SIRE programme from 1 January 2021. This will create a single barge inspection scheme within Europe.

    To oversee the smooth transfer of EBIS into SIRE, the OCIMF/EBIS Transition Taskforce has been established, which includes members of the EBIS Board of Directors, OCIMF Members and secretariat. The first meeting of the taskforce was hosted remotely on 13 August 2020. Representatives of the wider European inland barge industry will be invited to future meetings.

    OCIMF/EBIS Transition Taskforce will coordinate all activity relating to the transition of key elements of EBIS, including the EBIS vessel questionnaire templates - technical information templates currently in development by EBIS, Version 9. The Taskforce will also provide oversight on all work relating to:


    • Integrating EBIS member applications to become SIRE programme recipients.

    • Supporting accredited EBIS Inspectors looking to attain SIRE Cat 3 accreditation for the European region following application and completion of a training course.

    • Assisting vessel Owners and Operators in transferring their fleet’s EBIS technical information into the SIRE database.


    Over the course of the transition period, training courses and webinars will be hosted by the OCIMF/EBIS Transition Taskforce to support OCIMF member companies, existing EBIS member companies, accredited EBIS and SIRE Inspectors as well as vessel Owners and Operators. Details of the training courses and webinars will follow in due course.
    Should you have any queries or require support, please contact a member of the EBIS board of Directors. Robert Brook Robert.Brook@chevron.com , Maayke van Noort mjvannoort@dow.com, Graeme Gardner graeme.gardner@exxonmobil.com , Pavel Tomanek pavel.tomanek@basf.com or Matthew Graham matthew.graham@ocimf.org for OCIMF related help.
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